How to get an EORI number in Poland: a step-by-step guide for non-EU companies

For any non-EU business looking to import goods into or export goods from the European Union, the EORI number is the single most important customs identifier you will need. It is a non-negotiable prerequisite for customs clearance, and Poland, with its strategic location and efficient ports, is a common and practical entry point into the EU single market. This guide outlines the complete, step-by-step process for a non-EU company to obtain an eori number poland, ensuring you can trade with the bloc smoothly and without costly delays.

While the concept of an EORI number is straightforward, the actual application procedure involves navigating a specific Polish government digital platform and adhering to strict documentation requirements. This article breaks down the entire **EORI registration process** into clear, manageable steps, guiding you from the initial document preparation to the final submission and receipt of your number.

Before you begin: understanding the PUESC platform

The first thing to know is that the entire **EORI registration process** in Poland is handled digitally through a single government portal: the **PUESC (Platforma Usług Elektronicznych Skarbowo-Celnych)**. This translates to the „Platform for Electronic Services of the Treasury and Customs Service.” This online platform is the mandatory gateway for all interactions with the Polish customs and fiscal authorities, including applications for excise duties, transport monitoring, and, most importantly, EORI registration.

For a foreign company, the PUESC platform presents two immediate challenges. First, it is an official government portal with a complex structure. Second, its interface and forms are primarily in Polish. Understanding its logic is the key to a successful application.

Step 1: Gather the required documents

Preparation is the most critical phase of the process. Attempting to start the application without having all your documentation in order will only lead to delays. Before you even visit the PUESC website, you should gather the following **documents for EORI** registration:

• Official Company Registration Document: An up-to-date, official excerpt from your home country’s national commercial register (for example, a Certificate of Incorporation or a similar document that proves your company’s legal existence and details).
• Proof of Tax Identification: A document from your home tax authority that confirms your company’s tax identification number.
• Representative’s Passport or ID: A clear, scanned copy of the passport or national ID card of the individual who is legally authorized to represent the company (e.g., a director, president, or board member).
• Sworn Polish Translations: This is a crucial and often overlooked step. Key official documents, such as your commercial register excerpt, must be translated into Polish by a certified sworn translator. Standard translations are not accepted.
• Power of Attorney: If, like most foreign companies, you are using a Polish representative or a **customs agency Poland** to handle the process on your behalf, you must provide a signed **power of attorney**. This document formally authorizes them to act for your company in front of the Polish authorities.

Step 2: Register an individual account on the PUESC platform

The **PUESC platform** operates on a principle of individual representation. This means that before a company can be registered, a specific, named individual must first create a personal account. This person will then act on the company’s behalf.

The process involves:

1. Navigating to the PUESC website and selecting the option to create a new account (*”Załóż konto”*).
2. Completing the registration form for a natural person with the representative’s personal details.
3. Upon successful registration, the platform assigns the individual a unique **SISC ID**. This ID is a personal identifier for that person across all of Poland’s fiscal and customs systems.

For individuals who are not Polish residents, authenticating this account can be a challenge, as it often relies on a Polish **trusted profile (profil zaufany)** or an e-signature. This is a primary reason why using a local representative is far more efficient.

Step 3: Register the company (entity) and link it to the account

Once the individual representative has a verified PUESC account and their **SISC ID**, the next step is to register the non-EU company itself.

This is done from within the individual’s logged-in account and involves:

1. Finding the correct form for registering a new entity (*”Zarejestruj Podmiot”*).
2. Filling in all the required details for your **EORI for non-EU company**, including its full legal name, address, legal form, and the tax identification number from its country of origin.
3. Uploading the clear, scanned copies of the required documents and their sworn translations that you prepared in Step 1.

This step officially associates your company’s data with the representative’s individual account, giving them the authority to act on its behalf.

Step 4: Submit the EORI application (Wniosek EORI)

With the individual and the company both registered on the PUESC platform, you can now proceed with the final, formal application for the EORI number itself.

The process is as follows:

1. Within the PUESC portal, you will select the specific service or application form for EORI registration.
2. The system will use the company data you have already entered to pre-populate much of the form.
3. You must carefully review all the information for absolute accuracy. Any errors in the company name, address, or ID numbers will cause a rejection.
4. Finally, you submit the application electronically. The system uses the individual representative’s authenticated account as the digital signature for the submission.

What to expect after submission

After your application is submitted, it enters the queue for review by the Polish customs authorities. If your documentation is complete and accurate, the process is typically very fast. It is not uncommon to receive your EORI number within 24-48 hours. However, if there are any errors or missing documents, you will receive a request for correction, which will delay the process. Once approved, you will receive a confirmation message within the PUESC portal containing your newly assigned EORI number. You can—and should—then immediately verify its validity on the European Commission’s public EORI number validation database.

Conclusion: the efficient path to your EORI number

The journey to **get EORI number Poland** is a fully digital one, centered on the correct use of the **PUESC platform**. The process requires careful preparation of translated **documents for EORI**, the creation of an individual account to obtain a **SISC ID**, the registration of the company entity, and the final electronic submission of the application. While the process is standardized, the language barrier and procedural nuances can present significant challenges for an **EORI for non-EU company**. For this reason, the most reliable and stress-free strategy is to engage a professional **customs agency Poland**. By granting them **power of attorney**, you can leverage their expertise and existing authenticated accounts to ensure the **EORI registration process** is handled quickly, correctly, and efficiently the first time.